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Staff e-Mail


Why Move To A New Email?

Starting from 28th June 2015, UTM is officially migrated from Desknow Gmail in order to enhance our email service to all UTM community, especially our staff.

There are a few reasons for UTM to move from Desknow to Gmail (powered by Google) :

  • Unlimited Mailbox Quota
  • Reliable services
  • 99.99% availability
  • Integrated with all Google Cloud Tools (Google Docs, Google Drive, etc)
  • Google Calendar including free SMS for sending reminder
  • Link to Google Scholar Citation; to keep track citations of academic articles
  • Powered by Google – energy efficient data centre.
  • Can be accessed from anywhere

Key Features

UTM eMail Guidelines

Using Google Mail @ Gmail

Your Gmail account is also your Google Account, so you can use your same Gmail username and password to use other Google products like YouTube, Google+, Google Sites, Google Drive, Google Talk, and others.



1. To login, you need to use your USERNAME and PASSWORD;

USERNAME : < put your full email address, eg: >

PASSWORD : < put your barcode number >

2. Press “Sign In” button to proceed.

3. Then, you can access to your Gmail Inbox.



Important Notice

If a user deletes a message by clicking Delete, the message will be moved to the Trash but remains available for 30 days. Mail in Trash will be auto-deleted after 30 days!

If user click Empty Trash manually, emails will be permanently deleted and not retrievable!

Please proceed email deletion process with extra caution!